Visa Documentation Requirements – Guidance from the Royal Danish Embassy, New Delhi
Applying for a visa can be stressful, especially when documents are missing. The Royal Danish Embassy, New Delhi has outlined clear rules for applicants whose visa applications are incomplete. At Legal Light Consulting (LLC Lawyer), we simplify these requirements so you can avoid delays and ensure smooth processing.
f you’ve applied for a Schengen visa through the Royal Danish Embassy in New Delhi and received a “Request for Missing Documentation” letter, don’t panic. This isn’t a rejection—it’s a chance to fix your application quickly. The Embassy needs a few more details to process your visa. Act fast, though: you only have 3 days from the letter’s signature date (Day 1 starts right away).
In this straightforward guide, we’ll cover what the letter means, what to submit, and how to avoid common pitfalls. Whether you’re traveling for tourism, business, or family visits, getting this right boosts your approval odds.
Why Did You Get This Letter?
Your visa application is incomplete. The Embassy spotted gaps in your paperwork and wants you to fill them in. If you miss the deadline, they’ll decide based on what they have—which often leads to a refusal. Submit everything in color (no black-and-white scans) via:
Even after submitting, they might ask for more or request an interview. Better safe than sorry—double-check everything.
General Rules
- Submit missing documents within 3 days of receiving the Embassy’s notice.
- All documents must be in colour.
- Submit via VFS or by unencrypted email (delambvisa@um.dk).
- Always mention your passport number and full name.
- The Embassy may still request more documents or call you for an interview.
Checklist of Commonly Missing Documents
- Completed Application Form (online, printed, signed)
- Visa Fee Receipt (official site printout)
- Valid Passport (3–6 months validity, 2 blank pages, copies of visas/stamps)
- Recent Photograph (passport-size, colour, less than 6 months old)
- Travel Insurance (minimum €30,000 coverage, valid for all Schengen countries)
- Travel Plans (certificate or supporting documents)
- Flight Reservations (return/round tickets, intra-Schengen travel proof)
- Accommodation Proof (hotel bookings or guarantees)
Financial Requirements
- Bank Statement: Original, last 3 months, stamped and signed.
- Funds Proof:
- DKK 350/day if staying in a private home.
- DKK 500/day if staying in a hotel.
- Income Evidence: Indian income tax return acknowledgments for the last two years.
Status-Specific Documents
- Employed: Payslips (3 months), employment contract, holiday approval letter.
- Self-Employed: Company registration certificate.
- Sponsored: Sponsorship letter + sponsor’s ID proof.
- Retired: Pension statements (3 months), proof of property/business income.
- Marital Status: Marriage certificate and ration card (if applicable).
- Minors (<18 years):
- Birth certificate + parents’ IDs.
- Consent letters (notarized) depending on custody/travel situation.
Frequently Asked Questions (FAQ)
Q1. What happens if I don’t submit documents within 3 days? The Embassy will decide based only on the documents already submitted, which may lead to rejection.
Q2. Can I submit scanned copies instead of colour originals? No. All missing documents must be submitted in colour.
Q3. Is travel insurance mandatory? Yes. Coverage of at least €30,000 for accidents, illness, and evacuation across all Schengen countries is required.
Q4. Do minors need special documents? Yes. Birth certificate, parents’ IDs, and notarized consent letters are mandatory depending on custody and travel arrangements.
Q5. Can financial sponsorship replace my bank statement? No. Even if sponsored, applicants must submit their own bank statement for the last 3 months.
Common Questions on Missing Documentation Requests
Q: What if I can’t submit within 3 days? A: The Embassy will proceed without your docs, likely refusing the visa. Request an extension only if it’s a genuine emergency (e.g., via email), but approvals are rare.
Q: Do I need originals or copies? A: Originals for bank statements; color copies/scans for everything else. Always keep your originals safe.
Q: My sponsor is covering costs—do I still need my own bank statement? A: Yes! Personal funds prove ties to India. Sponsor’s docs are extra support.
Q: What if my insurance doesn’t cover all of Schengen? A: Get a new policy that does. It must include all 26 countries, even if you’re only visiting Denmark.
Q: For kids, does the consent letter need to be notarized? A: Absolutely—by a public notary. It should specify dates, destination, and accompanying adult (if any).
Q: Can I email sensitive docs like bank statements? A: Yes, the Embassy allows unencrypted email for this. But use a secure personal connection.
Q: How long after submitting do I hear back? A: Processing restarts, so expect 15 days total from your original application
